The Venue Fee and use of the Venue
The Venue fee is $3000, this price is effective October 1, 2020
The per guest fee is $25.00 per guest over the age of two. (See guest fee pages for what this includes) The guest fee by state law is subject to 6% sales tax.
You must pay $1500 at the time of your booking, this payment is non refundable
The balance of $1500 must be paid 6 months before your event, if not paid you will receive a late notice, there will be a $100 late charge, if not paid within 14 days of the late notice, your booked date will be forfeited, no monies will be refunded.
If circumstances force the rescheduling of your event you can transfer your paid amounts to another available date, we will work with you to secure an acceptable date.
Your venue fee entitles you to use of the public portions of the property from noon Friday until noon on Sunday, the private and family portions of the venue are not for public use and will not be accessible to you or your guests without permission of the staff/residents of the property. The cutoff time for departure of guests is 11pm Friday and 11pm Saturday, all clean up must be completed by noon on Sunday and all guests depart the property by noon.
Please do not arrive before noon on Friday to decorate or prepare for your Saturday event, the hours before that are very busy for the staff and we need to make us of that time so things are prepared properly for your event.
Please inform staff if you intend to have a rehearsal and what time it will be. Use of the public portions of the venue for your rehearsal is included in your venue fee. If you are having a rehearsal dinner or meal here on site there will be a fee of $100 to cover the additional clean up, cleaning of restrooms and removal of trash. No soda, water or ice will be included. If you are serving alcohol of any kind at your rehearsal meal, you MUST have our bartender present, no self serving is allowed, see Alcohol portion of this contract for additional information.
Delaying your clean up beyond Noon on Sunday prevents us from doing our portion of the clean up in a timely manner.
All guest property must be removed by noon on Sunday, nothing can be left here for pick up at a later time without explicit permission from staff.
Security Deposit and Pre Event Final Meeting
In addition to the Venue fee, a security deposit of $1000 must be presented to Dunkled Acres at your scheduled final meeting with staff, this final meeting will take place one week before your event. This meeting is very important and is a must.
You can provide us with a check for $1000, (check will remain in your event file, will only be cashed if there are unresolved issues after your event clean up has taken place, or you can provide us with a credit card number to have on file, again, card will only be charged if there are unresolved issues after event clean up) Failure to pay the security deposit can delay or cause cancellation of your event.
A written explaination of unresolved issues will be provided to you and will be discussed in person or by telephone before any charges are made or checks cashed, there will be an opportunity for these issued to be resolved before charges are incurred.
This is an excellent time to have all questions answered and to make sure we are all informed about the property rules/guidelines and that our staff is aware and informed of your needs and the details for your event.
What is included in the Guest Fee
Soda, Water and Ice
Firewood and lighting of the firepits, (must be done by our staff)
Outdoor seating including umbrellas on the deck and patios
Lighting, inside and out
(7) Rough barrels, (we have two JD Barrels, they rent for $50 each, not allowed outside of the barn)
Tables and Chairs and their set up and tear down
Restrooms including supplies
Garbage receptacles, bags and removal ($100 additional fee if the rehearsal dinner is held here)
Use of the bridal suite and grooms cabin, Includes air conditioner and generator for grooms cabin
Transportation of guests with special needs to the wedding site and back to reception site
A Dunkled Acres Staff person will be on the property for your entire event, the bartender will reach one of us if there is an issue.
Catering and the Outdoor Kitchen
Dunkled Acres will be offering catering in 2021, you do not have to use our service, you may choose another caterer for your event, we do not provide tables for prep, they must bring those, they may use the refrigerator located in the bridal suite.
The outdoor kitchen and all if the equipment is for use of Dunkled Acres only.
Any food spills, inside or out, must be cleaned up promptly, especially on the wooden floor inside the barn, failure to do so will result in forfeit of your security deposit.
The number of electrical outlets used by a caterer is limited, staff